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INFORMATION NOTE REGARDING THE PROCESSING OF PERSONAL DATA DURING THE RECRUITMENT PROCESS

ACTIV GROUP MANAGEMENT S.R.L., a company of Romanian nationality, based in Bucharest, sector 1, Str. Arch. Grigore Cerchez no. 12, floor 2, room 1.1, registered at the Trade Register under no. J40 / 15206/2003, CUI 15897657, hereinafter referred to as “the Company”, is a personal data controller and is responsible for the processing of personal data of the data subjects in accordance with the legal provisions.
This Information Note aims to inform candidates for vacancies in Activ Group Management about the personal data we process, the purpose and duration of processing, as well as how these data are or can be used in the recruitment process. when you apply for a position in our company, when we contact you for career opportunities in our company, in an interview, as well as in any interaction to get a job in our company.

I. Expressing consent
By sending any data or documents (curriculum vitae, letter of intent, request for information on vacancies or the recruitment process, etc.) to Activ Group Management at the e-mail address recrutare@activgm.ro or at another e-mail address mail belonging to Activ Group Management, the user expresses his unequivocal consent for the collection and processing of his data by Activ Group Management. Your personal data can also be collected by phone if you choose to contact us in this way.
If the user does not want Activ Group Management to collect and process his personal data, he will not send to our company, in any form, data and / or documents containing personal data, requests for information. In this situation, our company will not process / enter personal data in the database of the Human Resources department and the user may not be able to participate in the recruitment process and may not be considered for employment.
  1. Categories of data that can be processed
  • Identification data: name and surname, sex, domicile / contact address, e-mail address, telephone number, marital status, date and place of birth, nationality;
  • Data on skills, qualifications and professional training: studies, diplomas obtained, professional qualifications, courses attended by candidates, recommendations, previous jobs, information on professional performance, income, benefits, position / position, information obtained from former employers with the occasion of verifying the information mentioned in the CV / letter of intent
  • Any other information voluntarily provided to our company by the candidate

II. The legal basis and purpose of the candidate’s data processing
Activ Group Management will collect and process the personal data of the candidate exclusively for the purpose of conducting the recruitment process (recruitment and selection of candidates), respectively: identifying the candidate, assessing the candidate’s skills and competencies, obtaining references, contacting the candidate for interviews and holding interviews, informing the selected candidate about the offer, preparing measures for signing the employment contract with the candidate chosen for employment.
  • Based on the realization of the legitimate interests we process Data in order to verify the aptitudes and competences of the candidate.
  • Based on the fulfillment of our legal obligations based on the Labor Code, we process Data in order to issue information prior to the conclusion of the individual employment contract (employment offer), to the selected candidates.

III. Duration of processing the personal data of the candidate
The personal data of the candidates who did not meet the requirements of the vacancy within our company or who refused the job offer of our company, or of those who sent the application even though there is no vacancy in the company, at the time of transmission, will be retained by Activ Group Management for a period of 1 year from the completion of the recruitment process.
Activ Group Management stores the data collected in the recruitment process to achieve the purpose at the time of collection (according to point II), our company aims to use your data to contact the candidate and offer a vacancy in the company, when it arises .
The candidate who has objections regarding the retention period of personal data or who does not want his data to be kept, after the completion of the recruitment process, has the right to request our company to have all data collected deleted. In this sense, the candidate will address our company at the e-mail address: office@activgm.ro

IV. To whom we disclose personal data
The personal data of the candidates are collected and processed by Activ Group Management. Access to personal data is limited only to employees of our company who need this information for the stated purposes: employees of the human resources department, IT department, heads of the department in which there is the position for which the candidate applied.
We inform you that it is possible for Activ Group Management to disclose some personal data to third parties, but only to the extent that such disclosure is necessary and only to the following categories of third parties:
  • Providers or service providers (IT service and system providers, accountants, lawyers, auditors and experts) who perform functions / duties on our behalf
  • Public authorities, in the situation where our company has a legal obligation to disclose your data.
The personal data disclosed to third parties may be used by them exclusively for the purposes determined by our company (according to point II). We will take all reasonable steps to ensure that third parties to whom the data of the candidates are disclosed comply with the confidentiality and security obligations imposed by Regulation (EU) 2016/679.

V. Candidate’s rights
a. The right to be informed about the processing of personal data, the data that are the object of processing and the source of these data;
b. The right of access to personal data processed by our company;
c. The right to intervene (rectification, updating, deletion) on personal data;
d. The right to object to the processing of personal data;
e. The right not to be subject to an individual decision adopted exclusively on the basis of the processing of personal data by automatic means;
f. The right to request the deletion of data or the cessation of data processing activity, except as provided for in Regulation (EU) 2016/679;
g. The right to request the transfer of personal data to you or another operator;
h. The right to address the National Authority for the Supervision of Personal Data Processing, in case you are not satisfied with the way your data is processed or with the answer sent by our company to a request made by you in connection with the processing data;

Activ Group Management undertakes to take all necessary technical and organizational measures to ensure an adequate level of protection and security, within the operations performed on personal data. For this purpose, the databases will be accessible only to authorized persons, and the copying of the data will be possible only in the place where they are managed.
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